19th PCC-UMC Session Commitments for Delegates

Date: All delegates should devote their entire schedule from November 18 to 23 for the completion of the 19th session of the Philippines Central Conference. Beyond the November 18-22, 2008 session date are post-conference business and consequent activities. Quadrennial boards and agencies are organized after the closing of the conference session, which historically lasts up to the early hours of the day next-to-the-last scheduled day (between Nov. 22-23). (Please await details on pre-conference activities.

Theme: Attend morning worship services at the start of each session day every 8:00 a.m. on the theme of the conference, “A future with Hope.”

Venue: Central United Methodist Church in Manila hosted 16 of the past 25 PCC-UMC sessions, and it will again be host this year to the Philippines Central Conference at this 19th session.

Guidelines for Petitions and Deadline

Annual Conference secretary’s certification: Usually secretaries send annual conference petitions or resolutions in the form of secretary’s certification of voted actions. This entails the following:

- Letterhead or heading that identifies source of the certification.

- The description of the action taken as voted, which also identifies what conference is taking that action and when. A petition is described in par.507, no.2 as a reference of one issue for conference action.

- If a resolution is attached separately then that is mentioned as an attachment in the body of the certification or else it is quoted in the body text of the resolution itself.

- Documentations: Requirements in the UMC Discipline or in PCC-UMC procedures to support a proposal must be attached. Petitioners must document all needed references: statistics, budgets, etc.

- Identify that the undersigned who is sending the certification is the duly elected conference secretary.

- As a matter of further authentication, the presiding officer should note the certification.

Others who may petition: Like conferences, groups or organizations and individuals in the church may also petition for recommending adoption of any proposal: (a) program, (b) legislation or amendment for the PCC rules, plan of organization, or PCC Discipline, (c) resolution for PCC position statement or as public appeal on social issues or particular incidents. In such case, no certification from the respective annual conference secretary or presiding bishop is needed, but proper identification of the source and the designation of the source, including address, email address if any, and contact numbers.

Submission: Send duplicate copies to PCC-UMC Secretariat, UMC Bldg, 900 UN Ave., Ermita, Manila. These are required for the immediate use of the Secretariat and the Committee on Reference.

Deadline: To facilitate reproduction and legislation of petitions, resolutions, program proposals, and memos for 500 delegates, please send e-mail copies. The PCC-UMC Secretary up to the deadline will receive petitions and resolutions for the study, modification, or adoption of the Central Conference on June 23, 2008 in person at office hours or by mail postmarked also June 23, 2008.

Copy for conference session: Only those complying with the deadline (and hopefully with these other basic requirements) shall be reproduced for the conference (it takes time to produce 550 copies). The Secretary prepares the conference calendar. Petitions failing the deadline and review for publication 120-150 days prior to session will be added if the Committee on Reference recommends calendar amendment.

Update of Expected PCC-UMC Business

- Petitions for creating new annual conferences have been approved in the Philippines Annual Conference East and Philippines Annual Conference, but petitions have yet to be received at PCC-UMC.

- 2008 Tally of ratification votes for petitions on affiliated autonomous church status for those conferences approved at the 18th session of the conference in 2004. The 2004 UMC Book of Discipline requires ratification by two-thirds aggregate votes from all annual conferences in the Philippines Central Conference. New or rectified petitions from the other annual conferences are expected at the 2008 PCC-UMC as a consequence of the previous session and as a result of equivalent options taken by newly organized conferences in the quadrennium.

- Based on PCC-UMC discipline and rules, the CFA has taken steps for inter-agency consultations to initiate the quadrennial boards and agencies to prepare quadrennial programs and budgets. The resulting budget proposals from budget hearings are to be presented for conference review and approval.

- Legislative proposals: Another consequence of the inter-agency consultations is legislation for reorganization of the quadrennial agencies’ work, the creation and better allocation of resources that support quadrennial personnel, and energizing agencies actions to “reach the local church” beyond mere meetings as councils or committees of national leadership. Incumbent bishops of the Philippines Central Conference inspired church transformational directions for the gathering of quadrennial agency representatives on June 14-16, 2007 to move the Church toward integrated dimensions of mission and ministry, which should see super-structures of the church “serving the local church” in united fashion. Redundant structures and functions required integration, streamlining, or realignment to generate (1) focus of action, (2) avoid duplication of work, and (3) save resources for the (4) quadrennial support of agencies.

- Harmonizing policy-making in corporate and fiscal aspects of the Church is a particularly vital proposal in the reorganization initiative. This intends appropriate check and balance in the functions of the PCC-UMC, its Coordinating Council, the Board of Trustees, and the Council of Finance and Administration while delineating the seat of ecclesiastical authority from legal corporate authority in the interim of PCC-UMC sessions. Policy-making, finance, and administration primarily support the mission of the Church.

Organization of the CPORO and CPROREC

Committee on Plan of Organization and Rules of Order (CPORO) officers: Chair, Menre Mendillo; Vice, Atty. Esther Dalisay; Sec., Rodolfo Sumaling; Area Representatives, Roger Marquez, Sol Villalon, Bp. Benjamin Gutierrez, Frank Bilog, Priscilla Viuya, Irene Respuesto. Committee on Program and Reception (CPROREC) officers: Chair, Homer Refuerzo; Vice, Helen Cunanan; Sec., Nimfa Pastores; Area Representatives, Dion Rombaoa, Lydia Aherrera, Jeane Deocampo.

General Conference 2008 Action on ‘Regional Conference’ Proposal

- All occurrences of the term “Central Conference” in the 2004 UMC Book of Discipline have
been replaced by “Regional Conference” in an approved action of the 2008 General Conference.

- General Conference, at this time, gave no new powers to what was given to the former
Central Conferences and now to be called Regional Conferences by January 1, 2013.

- The General Conference authorized further study of the proposed changes in UMC structure.

- Clergy orders, episcopacy, doctrinal standards, social principles, definition and requirements
of membership, among others, and UMC Constitution will remain under GC policy and structure.

This bulletin was originally released on June 5, 2008.

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